I visited a sci-fi convention, MystiCon, last weekend. While there, I attended several writing classes and talked at length with Ed Schubert, the editor for IGMS. This lasted for about 4-5 hours in fairly small groups, usually 4-5 people. We addressed each other by first name while we talked. We had met briefly once before at OSC's 2-day writing camp. I expect that he will remember me if I send him a story, but my questions are:
1 - Is it okay to send a "cover letter" with an electronic submission?
2 - Should I address him as "Ed" or "Mr. Schubert"?
3 - Is there any other advice a previous submitter to IGMS would like to offer me?
1. Why wouldn't it be okay to send a cover letter with an e-sub? I've done it. Just be brief and to the point.
2. Sitting in a small group and calling him Ed is one thing. For me, I'd address him as Mr. Schubert in any formal business correspondence until he says otherwise. Remember, chances are your sub will be read by an assistant editor.
I agree with Jeff. I usually have a cover letter with my electronic subs (unless it specifically says not to in the submissions guidelines for that particular publication), just with the basic info in it. And I would call him Mr. so-and-so in the letter. It is just more professional, since you are addressing him about a professional matter. When he gets the letter, he'll have his "editor hat" on, whereas at the convention he was just Ed.
IGMS submissions work like this. You go to the site and indicate that you want to submit something (boot camp people get a separate submission system). They e-mail you back. And you reply to the e-mail with your story as an attached file.
It's perfectly acceptable to put a brief cover letter in the body of the e-mail. I would (and did). And I would mention where you met him.
Alas, the "back door" cost $750 and 5 days, and I only commited $350 and two days (though I have often wondered if I shouldn't have gone all-in).
Posts: 2003 | Registered: Jul 2008
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Apparently, there is a place on the submission request application that asks if you are a former boot camp attendee. I am not sure what to answer, since I did attend the two-day session. Neither 'no' nor 'yes' would be exact. I suppose I should choose 'no', since I didn't get the secret code to get into the boot camp forums at the bottum of our main page.
You can explain in the cover letter, and then mention that you met Ed at MystiCon. Something like, "It was great to meet Ed at Mysticon and participate in the writing classes there with him." (Or, "you," as the case may be.)
It would be nice, wouldn't it, if they had a "two-day writing class" option, too.